E-mail & Homework

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Submitting Homework by E-mail

Please follow these instructions carefully.

Note: I use an automatic program to sort my incoming e-mail messages. Failure to follow these instructions will result in your messages being sent to the cyber trashcan without ever being seen. Messages without a subject will automatically go to the cyber trashcan.

The Short of It

  1. Until I have added your name and e-mail address into my address book, your e-mail messages to me will be deleted unless you add "Help" to the subject line. The subject can contain other words, but it must contain "Help" as well.
  2. Use your real name for your name, not your e-mail address. I use this to locate your work. If you have an AOL or SalukiWebMail mail account, do not submit homework with it unless the e-mail address contains your name. No exceptions. When I cannot locate homework, I search for it using your name. I will not attempt to look up e-mail addresses and then search again. No name, zero grade.
  3. Submit homework to the appropriate class e-mail address. See the class web site for this information.
  4. The subject must clearly state what the message concerns. If it is homework, use the class number followed by homework (310 Homework #3). If it is a design submittal, then the class followed by design (418 Design #2). If you need help, be sure to do two things:
    1. Put "help" on the subject line. Any message with the word help on the subject line will cause an alert message on my computer when it arrives. If it does not contain help may not be seen until I grade the next assignment.
    2. Mail it to my personal account: ray@engr.siu.edu not the class account. 
  5. Keep a copy of all mail messages containing class work. If you do not keep a copy, and I do not receive it, you have no proof you submitted it. 
  6. Attachments must have the class number, your name or names, and the assignment number, as 415 Smith & Jones #3.xls.
  7. If you are submitting homework or designs as a team, send a copy (cc:) to all team members.
  8. Keep a backup copy of all work on a separate disk. It will save you a lot of anguish, explaining, and extra work. 

The Details

E-mail Messages

Set up your e-mail program to include the following with all your messages:

  • Your e-mail address
  • Your real name

Once this setup is complete, you should not have to reenter this information each time you send a message. In addition to the above, you must include an appropriate subject which includes the class number and one of the following key words if applicable:

  • For homework assignments, the subject line MUST include the class number and the key word: Homework, e.g. "418 Homework #1" or "411 Homework No. 4." Be sure to write the words in the order shown. Class number followed by "homework" is important.
  • If you need quick assistance with something related to the class (e.g. a question about homework, you need a quick response because the exam is near, or a design question), the subject line MUST include the course number and the key word: Help, e.g. "415 Help Homework #4" or "410 Help Homework #7!" Again, be sure to write it exactly as shown if it relates to a class.
  • All other matters about the class, only the class number and a general subject.

Why? If it's marked "Class# homework," it goes into the subdirectory for the class homework. It will be graded as time permits. If it is marked "help" it will cause an immediate alert message on my computers at both home and work. The next time I look at my computer the alert message will be there. Otherwise, it just goes into the generic class "Inbox" for me to check when I grade the next assignment. See the message below.

Help Message.JPG (43681 bytes)

If you are sending a file attachment, the file name MUST include: the class number, all or part of your name and the assignment number, if applicable, e.g. 411 Ray #1.xls, 418 MaryJ Homework #2.xls, 415 Sam HW #4.doc, or 410 Jamie #3.wk3.

 

Submitting Homework by E-mail

All homework assignments and designs are to be submitted by e-mail to the class e-mail address. See the class web for this address. Assignments will not be accepted in paper form, no exceptions. And, do not do the work on paper, scan it, and submit it by e-mail. That will not be accepted.

If you send an attachment such as an MS Excel spreadsheet or MS Word file, preferably encode the

Failure to send the assignment to the correct e-mail address, include your name, your e-mail address, subject and properly name your file attachments will result in a zero grade for the homework assignment. No exceptions.

 

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Last edited August 13, 2004